Montavise Edits Legal

Payment and Billing Policy

Effective date: July, 2026

1. Pricing

Website prices are starting prices for defined service formats. Final pricing may change based on source footage volume, final runtime, number of deliverables, aspect ratios, editing complexity, graphics, captioning, audio condition, deadline, and requested revisions. A project begins only after the applicable quote or service selection has been confirmed.

2. Deposits and Advance Payments

A deposit or full advance payment may be required before scheduling begins. The required amount will be stated in the quote, invoice, or payment request. Advance payments reserve production time and may cover initial review, file organization, project setup, and editing work.

3. Invoices

Invoices are payable by the stated due date and in the stated currency. The client is responsible for reviewing invoice details promptly and raising billing questions before the due date. Failure to use, download, publish, or approve a completed deliverable does not remove the obligation to pay for work performed under the approved scope.

4. Payment Methods and Processing

Available payment methods may be provided through Shopify, an invoice platform, bank transfer, card processor, or another approved payment service. Third-party processors may apply their own terms, verification procedures, exchange rates, or processing fees. The studio does not receive or store complete card credentials where payment is handled by an external processor.

5. Taxes and Charges

Prices may exclude sales tax, use tax, value-added tax, withholding, transfer fees, currency conversion charges, or other governmental or financial charges. The client is responsible for amounts legally imposed on the transaction, except taxes based on the studio’s net income.

6. Late or Failed Payments

If payment is late, reversed, disputed without valid basis, or otherwise unsuccessful, work may be paused and delivery access may be withheld. The production schedule may be reassigned, and a new start date may be required after payment is resolved. Reasonable recovery costs may be added where permitted by law.

7. Scope Changes

Additional footage, replacement footage, new concepts, additional formats, added graphics, extra revision rounds, accelerated deadlines, or other changes may require a change order or supplemental invoice. The studio is not required to perform added work until the related charge is approved.

8. Final Payment and Release of Files

Final high-resolution or clean deliverables may be withheld until all applicable invoices are paid. Watermarked, reduced-resolution, or review versions do not constitute final delivery unless expressly agreed.

9. Payment Disputes

Billing concerns should be submitted in writing with the invoice number and a clear explanation. The parties will attempt to resolve the issue in good faith. Filing an unjustified chargeback after authorized work has been performed may be treated as a breach of the service agreement.

10. Recordkeeping

Invoices, payment confirmations, refunds, and related records may be retained for accounting, tax, dispute-resolution, and legal compliance purposes.

11. Footage Volume and Pricing Assumptions

Pricing may assume a stated amount of source footage, number of cameras, audio tracks, graphics, and final runtime. Materially greater footage volume or file complexity may require an updated quote even where the requested final video length remains unchanged.

12. Rush and Priority Scheduling

Rush delivery, weekend work, holiday work, or priority scheduling may require an additional fee. Paying a rush fee does not waive the client’s responsibility to provide complete files, prompt feedback, and timely approval.

13. Milestone Billing

Large or ongoing projects may be divided into setup, first-cut, revision, and final-delivery milestones. Each milestone may be invoiced separately, and later stages may be paused until the prior invoice is paid.

14. Unused or Rejected Creative Work

Payment is based on authorized production effort and reserved capacity, not solely on whether the client ultimately publishes or uses every edit, concept, clip selection, or version produced within the approved scope.

15. Currency and Conversion

If payment is made in a currency different from the invoice currency, the client is responsible for conversion differences and financial-institution charges. The amount received must equal the invoiced amount after fees unless otherwise agreed.

16. Proof of Payment

The studio may request payment confirmation where a transfer is pending, delayed, or difficult to identify. A screenshot or payment instruction does not constitute cleared payment until funds are confirmed by the receiving financial institution or processor.